Skip to Main Content

Accounting/Payroll Analyst

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

If you would like to bookmark this position for later review, click on the Bookmark link.  If you would like to print a copy of this position for your records, click on the Print Preview link.

Classification Details

Classification Details

Classification Title Accounting/Payroll Analyst
Classification Code 213
FLSA Status Non-Exempt
FLSA Job Family

43-3031.00 – Bookkeeping, Accounting, and Auditing Clerks

Range 917
Step 1
Beginning Hourly 15.331
Ending Hourly 23.331
Beginning Annual 31,888.48
Ending Annual 48,528.48

Position Details

Position Details

Classification Title Accounting/Payroll Analyst
Job Code 213
Working Job Title Accounting/Payroll Analyst
Position Number I0213A
Position Type Regular Full Time
FLSA Status Non-Exempt
Brief Description

The purpose of this position is to provide accounting and payroll support for all employees. This is accomplished by administering payroll functions, preparing bills for payment, administering the city’s travel program, hotel/motel tax and beverage tax, reconciling municipal court activities, processing budget transfers, and updating department budgets. Other duties include assisting with related projects as assigned.

Essential Functions

Overall Physical Strength Demands: (S) Sedentary: Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time. (L) Light: Exerting up to 20 lbs. occasionally; 10 lbs. frequently; or negligible amounts constantly; OR requires walking or standing to a significant degree. (M) Medium: Exerting 20-50 lbs. occasionally; 10-25 lbs. frequently; or up to 10 lbs. constantly. (H) Heavy: Exerting 50-100 lbs. occasionally; 10-25 lbs. frequently; or up to 10-20 lbs. constantly. (V) Very Heavy: Exerting over 100 lbs. occasionally; 50-100 lbs. frequently; or up to 20-50 lbs. constantly.

Essential Functions

Essential Function

Provides payroll support by verifying personnel information and updating changes, entering and calculating payroll transactions, verifying payroll numbers, overseeing payroll distribution, preparing and interfacing journal vouchers, reconciling accounts, and documenting information.

Code Sedentary
Essential Function

Completes municipal court transactions by transferring files to create journal vouchers, balancing receipts, and reconciling bad checks, refunds, bonds and curfew accounts.

Code Sedentary
Essential Function

Administers the travel program by providing guidance to departments, verifying travel advances and registrations, submitting advances to individuals, ensuring timely settlement of accounts, and computing final expenditures.

Code Sedentary
Essential Function

Pays bills and reconciles accounts by preparing authorizations, verifying accuracy, charging to the appropriate departments, preparing journal vouchers, maintaining ledgers, and initiating any and all corrections.

Code Sedentary
Essential Function

Administers special taxes by creating and printing tax forms and mailing to parties, updating payment accounts, creating receipts, notifying parties for payments as necessary, maintaining records and providing information to outside parties.

Code Sedentary
Essential Function

Completes ancillary transactions by preparing regularly scheduled reports, preparing approved budget changes, and completing year end closing processes.

Code Sedentary

Job Requirements

Formal Education

Work requires knowledge of a specific vocational, administrative, or technical nature which may be obtained with a two year associate’s degree, diploma or equivalent from a college, technical, business, vocational, or correspondence school. Appropriate certification may be awarded upon satisfactory completion of advanced study or training.

Experience

Over two years up to and including three years

Supervision

Work requires knowledge of a specific vocational, administrative, or technical nature which may be obtained with a two year associate’s degree, diploma or equivalent from a college, technical, business, vocational, or correspondence school. Appropriate certification may be awarded upon satisfactory completion of advanced study or training.

Human Collaboration Skills

Work may require providing advice to others outside direct reporting relationships on specific problems or general policies. Contacts may require the consideration of different points of view to reach agreement. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas.

Freedom to Act

Receives Limited Direction: The employee normally performs the duty assignment according to his or her own judgment, requesting supervisory assistance only when necessary. The assignment may be reviewed upon completion. Performance is reviewed periodically.

Technical Skills

Skilled: Work requires a comprehensive, practical knowledge of a technical field with use of analytical judgment and decision-making abilities appropriate to the work environment of the organization.

Budget Responsibility

Does not have any budget responsibility.

Reading

Advanced – Ability to read literature, books, reviews, scientific or technical journals, abstracts, financial reports, and/or legal documents. Ordinarily, such education is obtained in at the college level or above. However, it may be obtained from experience and self-study.

Math

Intermediate – Ability to deal with system of real numbers; practical application of fractions, percentages, ratios/proportions and measurement. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study.

Writing

Intermediate – Ability to write reports, prepare business letters, expositions, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study.

Certification & Other Requirements

None.

Driver's License No
Type of License
Endorsements
FLSA Job Family

43-3031.00 – Bookkeeping, Accounting, and Auditing Clerks

Physical Demands

Overall Physical Strength Demands

(S) Sedentary: Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time. (L) Light: Exerting up to 20 lbs. occasionally; 10 lbs. frequently; or negligible amounts constantly; OR requires walking or standing to a significant degree. (M) Medium: Exerting 20-50 lbs. occasionally; 10-25 lbs. frequently; or up to 10 lbs. constantly. (H) Heavy: Exerting 50-100 lbs. occasionally; 10-25 lbs. frequently; or up to 10-20 lbs. constantly. (V) Very Heavy: Exerting over 100 lbs. occasionally; 50-100 lbs. frequently; or up to 20-50 lbs. constantly.

Physical strength for this position S

Physical Demands

(C) Continuously: 2/3 or more of the time. (F) Frequently: From 1/3 to 2/3 of the time. (O) Occasionally: Up to 1/3 of the time. (R) Rarely: Less than 1 hour per week. (N) Never: Never occurs. Note: This is intended as a description of the way the job is currently performed. It does not address the potential for accommodation.

Standing Communicating with co-workers, Observing work duties, Observing work site, Making presentations
Standing Frequency O
Fine Dexterity Telephone keypad, Computer keyboard, Calibrating equipment
Fine Dexterity Frequency C
Walking To other departments/offices/office equipment, Around work site
Walking Frequency O
Lifting Supplies, Equipment, Files
Lifting Frequency O
Carrying Supplies, Equipment, Files
Carrying Frequency O
Sitting Desk Work, Meetings, Driving
Sitting Frequency C
Reaching For supplies and files
Reaching Frequency F
Handling Paperwork
Handling Frequency C
Kneeling Filing in lowerdrawers, Retrieving items from lower shelves/ground
Kneeling Frequency R
Crawling None
Crawling Frequency N
Pushing/Pulling File drawers, Tables and chairs, Equipment
Pushing/Pulling Frequency O
Climbing Stairs, Ladder, Step stool, Onto Equipment
Climbing Frequency C
Vision Reading, Computer Screen, Observing worksite, Driving
Vision Frequency C
Foot Controls None
Foot Controls Frequency N
Balancing On Ladder, on step stool, on equpment
Balancing Frequency R
Bending Filing in lower drawers, Retrieving items from lower shelves/ground, Making repairs
Bending Frequency R
Crouching Filing in lower drawers, Retrieving items from lower shelves/ground
Crouching Frequency R
Hearing Communicating via telephone/radio, to co-workers/public, listening to equipment
Hearing Frequency F
Twisting From computer to telephone,
Twisting Frequency C
Talking Communicating via telephone/radio, to co-workers/public
Talking Frequency F
Other (specified if applicable): None
Other Frequency N

Additional Information

Machines, Tools, Equipment, Software, and Hardware

Machines, Tools, Equipment, Software, and Hardware:

Computers, printers and related software, copier, fax machine, check signing equipment.

Computers, printers and related software, copier, fax machine

Environmental Factors

(D) Daily (W) Several Times Per Week (M) Several Times Per Month (S) Seasonally (N) Never

Extreme Temperatures N
Wetness/Humidity N
Respiratory Hazards N
Noise and Vibration N
Physical Hazards N

Health and Safety Factors

(C) Continuously (F) Frequently (O) Occasionally (R) Rarely (N) Never

Mechanical Hazards N
Chemical Hazards N
Electrical Hazards N
Fire Hazards N
Explosives N
Communicable Diseases N
Physical Danger or Abuse N
Other (see below)
Other Health and Safety Factor
Protective Equipment Required

None

Non-Physical Demands

Description of Non-Physical Demands: (F) Frequently: From 1/3 to 2/3 of the time. (O) Occasionally: Up to 1/3 of the time. (R) Rarely: Less than 1 hour per week. (N) Never: Never occurs.

Time Pressure F
Frequent Change of Tasks O
Performing Multiple Tasks Simultaneously F
Tedious or Exacting Work F
Noisy/Distracting Environment R
Emergency Situation N
Irregular Work Schedule/Overtime O
Working Closely with Others as Part of a Team F
Other (see below) N
Other Non-Physical Demand

Work Location

Primary Work Location

Office Environment

Secondary Work Location